Microsoft Excel Training - Level 1

Learning Outcomes:    The Excel Level 1 course is designed for the novice spreadsheet user who needs to be able to work with existing Excel files as well as create new ones from scratch. The course will give you the skills you need to enter, edit and format data, create formulas from scratch, design charts that have professional appeal and use the database tools to sort and filter information. You will learn many useful shortcuts that will save you time at work.

Course Pre-Requisites: Participants should have either completed the three hour Introduction to MS Excel or have some basic exposure to the concepts of spreadsheeting. It is also desirable that students have a general understanding of personal computers and the Windows operating system, especially in regard to working with files and folders.

Duration:  3 hours

Getting to Know Excel 

Starting Excel From the Desktop

The Excel Workbook Screen

Using the Ribbon

Showing and Collapsing the Ribbon

Understanding the Backstage View

Accessing the Backstage View

Using Shortcut Menus

Understanding Dialog Boxes

Launching Dialog Boxes

Understanding the Quick Access Toolbar

Adding Commands to the QAT

Understanding the Status Bar

Exiting Safely From Excel


Creating a New Workbook

Using the Blank Workbook Template

Typing Text & Numbers

Typing Dates

Typing Formulas

Easy Formulas

Saving a New Workbook on Your Computer

Checking the Spelling

Making Basic Changes

Safely Closing a Workbook


Working With Workbooks

Opening an Existing Workbook

Navigating a Workbook

Navigating Using the Keyboard

Using Go To

Recent Files and Folders


Editing in a Workbook

Understanding Data Editing

Overwriting Cell Contents

Editing Longer Cells

Editing Formulas

Clearing Cells

Deleting Data

Using Undo and Redo


Selecting Ranges

Understanding Cells and Ranges

Selecting Contiguous Ranges

Selecting Non Contiguous Ranges

Selecting Larger Ranges

Selecting Rows

Selecting Columns


Copying Data

Understanding Copying in Excel

Using Fill for Quick Copying

Copying From One Cell to Another

Copying From One Cell to a Range

Copying From One Range to Another


Filling Data

Understanding Filling

Filling a Series

Filling a Growth Series

Extracting With Flash Fill


Moving Data

Understanding Moving in Excel

Moving Cells and Ranges

Moving by Dragging


Formulas and Functions

Understanding Formulas

Creating Formulas That Add

Creating Formulas That Subtract

Formulas That Multiply and Divide

Understanding Functions

Using the SUM Function to Add

Summing Non-Contiguous Ranges

Calculating an Average

Finding a Maximum Value

Finding a Minimum Value

Creating More Complex Formulas

What if Formulas

Common Error Messages



Formula Referencing

Absolute Versus Relative Referencing

Relative Formulas

Problems With Relative Formulas

Creating Absolute References

Creating Mixed References


Font Formatting

Understanding Font Formatting

Working With Live Preview

Changing Fonts & Font Sizes

Growing and Shrinking Fonts

Making Cells Bold

Italicising Text

Underlining Text

Changing Font Colours

Changing Background Colours

Using the Format Painter


Cell Alignment

Understanding Cell Alignment

Horizontal Cell Alignment

Vertical Cell Alignment

Indenting Cells

Number Formatting

Applying General Formatting

Formatting for Money & Percentages

Formatting as Fractions

Formatting as Dates

Using the Thousands Separator

Increasing and Decreasing Decimals


Row and Column Formatting

Approximating Column Widths

Setting Precise Columns Widths

Setting the Default Column Width

Approximating Row Height

Setting Precise Row Heights


Working With a Worksheet

Understanding Worksheets

Changing the Worksheet View

Worksheet Zooming

Viewing the Formula Bar

Viewing Worksheet Gridlines

Inserting Cells Into a Worksheet

Deleting Cells From a Worksheet

Inserting Columns Into a Worksheet

Deleting Rows and Columns

Working With Multiple Worksheets

Worksheet Wisdom

Sorting Data

Understanding Lists

Performing an Alphabetical Sort

Performing a Numerical Sort

Sorting on More Than One Column


Filtering Data

Understanding Filtering

Applying and Using a Filter

Clearing a Filter

Creating Compound Filters

Multiple Value Filters

Creating Custom Filters

Using Wildcards



Understanding Printing

Previewing Before You Print

Selecting a Printer

Printing a Range

Printing an Entire Workbook

Specifying the Number of Copies

The Print Options


Creating Charts

Understanding the Charting Process

Choosing the Right Chart

Using a Recommended Chart

Creating a New Chart From Scratch

Working With an Embedded Chart

Resizing a Chart

Repositioning a Chart

Printing an Embedded Chart

Creating a Chart Sheet

Changing the Chart Type

Changing the Chart Layout

Changing the Chart Style

Printing a Chart Sheet

Embedding a Chart Into a Worksheet

Deleting a Chart


Getting Help

Understanding How Help Works

Using Tell Me

Accessing the Help Window

Navigating the Help Window

Using Google to Get Help

Printing a Help Topic

Other Sources of Assistance

A Guide to Brilliant Spreadsheets

Good Planning Is Essential

Organisation and Design

Writing Effective Formulas

Documented and Easy to Use



training dates available for

– MS Project

– MS Visio

– Excel Level 3